Data Protection Act
The Data Protection Act 1998 sets our rules for the way we handle information about you. It gives you the right to ask us what information we hold about you on computers and in some paper records. The Data Protection Act also states that if we record information about you we should be open about how we use this information and must follow the eight common principles of 'good information handling'. These are technically known as the "data protection principles".
The eight principles are:
- The information shall be processed fairly and lawfully and, in particular, shall not be processed unless specific conditions are met;
- The information shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes;
- The information shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed;
- The information shall be accurate and, where necessary, kept up to date;
- The information shall not be kept any longer than is necessary for that purpose or those purposes;
- The information shall be processed in accordance with the rights of data subjects under the Act and appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data;
- The information shall be kept safe and secure;
- The information shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
We must respond to your request within 40 days. If we do not reply or if the information we supply is not all there, you can complain. You can see most of the information we hold on you, but there are a few exceptions.
To find out more please see:
To make a request under the Data Protection Act you need to send us your request:
|In writing||Information Systems Officer
South Northamptonshire Council
|By form||Subject Access request form (78 kb pdf)|
We charge a statutory fee of £10 for giving you this information
If you are not happy with the way we have dealt with you on this, use our complaints procedure, if you are still not happy you can complain to the Information Commissioner.
Individual Electoral Registration – Privacy Impact Assessment
The Electoral Registration and Administration Act 2013 speeds up the introduction of individual electoral registration (IER) in Great Britain in order to modernise the electoral registration system and tackle fraud. Electors will be asked to register individually from 2014 and will be required to provide identifying information which will be checked before they are added to the electoral register.
For more information see: